PRIOR TO MOVING OUT
File a NOTICE OF INTENT TO VACATE / ROOM-MOVE FORM online at least fifteen (15) days before you intend to vacate. If you do not give us fifteen (15) days notice, you will still be charged rent for the fifteen (15) days after you inform us. Failure to submit the Intent to Vacate/Room Move form prior to moving will result in an improper check-out/room move fee.
WHILE MOVING OUT
AFTER MOVING OUT
PREPARING FOR THE POST-MOVE-OUT INSPECTION
To not incur any charges, you must restore your unit to the condition it was in when you moved in, less normal wear and tear. Make sure that the following has been done before you depart:
1. Check that your rent is paid in full.
2. Empty your unit of all personal belongings.
3. Return all keys and remotes to the Housing Office on indicated date of check-out.
Failure to complete the check-out procedures within the prescribed time period will result in an improper check-out fee and additional surcharges per day to be billed directly to the resident until such procedures are completed.
Your unit must be cleaned using the checklist below as a guide.
All keys, mail key, pool key, and garage door openers must be returned on your check-out day directly to the Housing Office located in the Center for Student Services. If you vacate after business hours, there is a drop box located to the right of the front door of the Housing Office. Your rent will be prorated according to the date when the keys were returned/received. DO NOT GIVE YOUR KEYS TO THE NEW RESIDENTS. Any keys not returned will result in a lock change at your expense.
If in the course of your personal walk though or your pre-move out walk through with Housing personnel it is determined that the carpeting is not in the same condition as it was at the time of move-in (less normal wear and tear), then the carpet must be properly cleaned. You can have a professional company clean the apartment carpets or you can do it yourself by renting a carpet cleaning system from a drug/grocery store for around $20.00. Cleaning the carpet is the last item to be done before final inspection, since placing furniture on wet carpet may leave dents and dirty marks and may require you to re-clean. Failure to vacate the unit with clean carpets will result in a carpet cleaning fee. If Caltech Housing has to clean your carpet, it will be a minimum $75.00 charge.
The following items will be checked at the time of the inspection. Please be sure that you have checked each and every item carefully. If everything is complete, no cleaning/damage fee will be charged. Let's work together to make your inspection a success!